e|agenda.NET Sarasota County Schools |
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Blvd. 6:30 P.M. |
Agenda Item #34 Title SARASOTA COUNTY SCHOOLS PURCHASE OF PHASE 4 DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES FROM HEWLETT-PACKARD COMPANY Description Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC9100110OITS. This provides ongoing asset management, deployment logistics, warranty and repair support and service management. This agreement provides the district with a turnkey leasing solution for computer replenishment that provides the best of product and services. It is based on a 5-year lease for equipment utilization, management, warranty, repair and support. Key benefits of this agreement are: >Baseline pricing below WSCA for all computer models and accessories >Five-year warranty and replacement cycle >Ownership never transfers to District >HP donates end of cycle computers to Texcellence program >HP handles break/fix of computers thus allowing district staff to perform higher level technical services >HP handles full-life cycle supporting (imaging, deployment, cleaning and disposal) >Puts all schools on new equipment cycle as opposed to haphazard equipment distribution and allocation methods to date >Eases support burden by placing district entirely on a few platform variants of one computer brand; a brand with a large portion of our inventory today This effort is year 4 of a 5-year plan for computer refresh and deployment district-wide. Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools. All computers greater than 5 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal. Computers less than 6 years old will be deployed to schools planned for future phases. Recommendation It is recommended that the proposal from Hewlett-Packard Company be approved for award and purchase. Contact LEMPE & COLLESANO/CORCORAN Financial Impact This is year 4 of the replenishment program and to proceed with the purchase of 4068 units, 2145 monitors and 47 carts. Cost is $1.04M annually, total cost of contract is $5.2M. NOTE: Cost may change once final amounts are calculated. Attachment: HP 2012 Board Documents.pdf |